Documentation

Disability Services collaborates with students with documented disabilities to provide reasonable accommodations that are individualized and based on documentation, functional limitations, and a collaborative assessment of needs.

To be eligible for services, a student must provide appropriate written documentation from a licensed professional in the field concerning the specific diagnosis.  Documentation must validate the presence of a disability under Section 504 of the Rehabilitation Act of 1973 and the Americans with Disability Act. Documentation should clearly state the nature of functional limitations, the current impact of the impairment on the student’s ability to participate in the university’s educational programs and services, and recommendations for accommodation(s).  Submitting appropriate documentation is an important step in the process of registering for support services with Disability Services. Once Disability Services receives documentation, it is evaluated by a specialist. The student will then be contacted to schedule an intake interview to further discuss eligibility and accommodation needs.

Information provided by public and private special education programs (i.e. IEP, Social History, Special Education Eligibility) may be helpful but may not fully meet Disability Services needs related to documentation. Consult with Disability Services about the need for and appropriateness of documentation.  Call the office at (703) 993-2474 for any questions concerning documentation.

Disability-Specific Guidelines

Attention-Deficit/Hyperactivity Disorder (ADHD)

  • Documentation must be in the form of a written report based on a current and comprehensive psycho-educational evaluation, comprehensive medical report, practitioner’s letter, or by using the Disability Determination Form
  • The following criteria must be addressed:

Clear statement of the DSM-5 diagnosis, including pertinent history of ADHD symptoms demonstrated during childhood.

Description of current ADHD symptoms across multiple settings.

If submitting a psycho-educational evaluation, it must include standardized measures of cognitive development, academic achievement, information processing, and adaptive/emotional functioning, in addition to measures of attention (e.g., TOVA, IVA, TEA). Actual test scores must be provided.

Exclusion of differential diagnoses (e.g., LD, mental health disorders).

Treatment information including current medication.

Impact of condition in a college environment.

  • Documentation should be provided by a licensed or otherwise properly credentialed professional who has undergone appropriate and comprehensive training, has relevant experience, and has no personal relationship with the individual being evaluated.

Learning Disabilities/Disorders

  • Documentation must be in the form of a written report based on a current and comprehensive psychological, psycho-educational, or neuropsychological evaluation.
  • A specific learning disability must be clearly diagnosed utilizing DSM-5 codes.
  • An evaluation must include standardized measures of cognitive development, academic achievement, information processing, and adaptive/emotional functioning. Actual test scores must be provided.
  • A diagnosis must be made by a licensed psychologist or psychiatrist.

Autism Spectrum Disorder

  • Documentation must be in the form of a written report based on a current and comprehensive psychological, psycho-educational, or neuropsychological evaluation.
  • Evaluation must include standardized measures of cognitive development, academic achievement, information processing, and adaptive/emotional functioning. Actual test scores must be provided.
  • Behavioral, social, and communication domains must be addressed.
  • A diagnosis must be made by a licensed psychologist or psychiatrist.

Traumatic/Acquired Brain Injury

  • Documentation must be in the form of a current and comprehensive neuropsychological evaluation.
  • A diagnosis must be made by a licensed psychologist or neuropsychologist.

Psychological Impairments

  • Documentation must be in the form of a current and comprehensive psychological, psychiatric, neuropsychological report, or by using Disability Determination Form
  • A specific diagnosis must be provided using the DSM-5 or ICD-10
  • A diagnosis must be made by a licensed psychologist, psychiatrist, or other qualified practitioner

Medical and Physical Impairments

  • Documentation must be in the form of a current and comprehensive medical report, practitioner’s letter, or by using the Disability Determination Form
  • Doctor’s prescription pad notes will not be accepted
  • Diagnosis must be made by a qualified practitioner

Deaf/Hard of Hearing

  • Documentation must be in the form of either a current and comprehensive medical report or practitioner’s letter.
  • An audiological report must be submitted.
  • Diagnosis must be made by an audiologist or other qualified practitioner

Visual Impairment and Blindness

  • Documentation must be in the form of a current and comprehensive medical report or practitioner’s letter
  • Diagnosis must be made by an ophthalmologist, optometrist, or other qualified practitioner

Speech Impairments

  • Documentation must be in the form of a current and comprehensive medical report or practitioner’s letter.
  • Diagnosis must be made by a speech pathologist or other qualified practitioner