Frequently Asked Questions for
Faculty and Staff
If you have any additional questions or concerns, contact us at firstname.lastname@example.org or 703.993.2474. We are here to assist you.
This is my first time having a student with disability accommodations in my class, how do I help them?
The Resources Page has guides and other helpful information for instructors to best support students. Professors can also reach out to our office, or the specialist on the student’s Faculty Contact Sheet directly for specific questions. We are here to support you.
Yes, in order to receive accommodations from DS, students must be registered with the office. Registration information can be located under The Process as well as supporting forms.
The Process walks students through the process of registration with Disability Services.
After all forms and documentation are submitted, the documentation must be reviewed by a specialist. Once reviewed, a specialist will be in contact with the student to schedule an initial meeting.
Professors should contact the specialist that signed the Faculty Contact Sheet for the student. Specialist’s email addresses can be found here, or you may call our office at (703) 993-2474.
Students registered with DS will be provided with Faculty Contact Sheets (accommodation letters) to provide to professors in order to ‘activate’ accommodations. Each semester, students who are registered with DS need to request and distribute their Faculty Contact Sheets.
Once a student meets and establishes accommodations with a specialist, accommodations will be applicable moving forward from the time Faculty Contact Sheets are provided to professors. Accommodations are not applicable prior to the initial meeting.
My student has not given me a testing form, we have a test coming up and they usually take it with your facility, what should I do?
It is the student’s responsibility to schedule exams with the Testing Center and turn in a completed Test Proctoring Form. Professors may contact students to inquire if the student plans to access testing accommodations. Please note that the Testing Center procedures have changed as a result of COVID-19. For additional information, review the Policies and Procedures Addendum (PDF).
It’s a student’s responsibility to ensure completed Test Proctoring Forms are submitted at least 48 business hours in advance of an exam. No same-day or walk-in exams for Fall 2020.
DS adheres to the ‘exam start time’ listed on the Test Proctoring Form. Students may begin their scheduled exams 15 minutes early and no later than 15 minutes after the scheduled start time. If a student is late for an exam, they will be sent to speak with their professor about a reschedule.
If a student discloses a disability, provides documentation, and requests accommodations from me, do they need to register with your office?
All accommodations and documentation must go through DS. When a student discloses a disability, refer them to DS to complete the registration process and await Faculty Contact Sheets from them with approved accommodations.
A student has asked for disability-related accommodations beyond what is listed on their Faculty Contact Sheet. What should I do?
Professors should only follow accommodations as listed on the student’s Faculty Contact Sheet. Should the request be outside of the approved accommodations, refer the student to DS.
I suspect a student in my class may have a disability, but they have not provided me with a Faculty Contact Sheet. What should I do?
If a professor suspects a student may benefit from our services, walk them through campus support services. Be cautious to not make assumptions or diagnose students and include the DS statement in your course syllabi.
Contact Aja Puopolo at email@example.com.